Week 2, Lesson 4: Automated Hiring System

Introduction

Welcome to this module all about your automated hiring system. In the previous module, we covered how to set up your ultimate hiring machine, including all the necessary components to create a hiring funnel similar to a marketing funnel. This lesson focuses on adding automation to those components, enabling you to move applicants through the process efficiently, qualify them, and disqualify them as needed.

Leveraging Automation

Automation can significantly streamline your hiring process, whether you're looking to add one person or multiple team members. It makes the process painless and time-efficient. In this module, we'll cover why and how to use automation to hire A players, set up your recruitment playbook, add jobs to your hiring funnel, and configure automated follow-up.

Setting Up Your Recruitment Playbook

Your recruitment playbook gives you a 30,000-foot view of all communication and follow-up happening within your business. It's a standard operating procedure for hiring, which will be invaluable as you scale. You'll also learn how to add jobs to your hiring funnel and integrate them with your marketing automation system.

Configuring Automated Follow-Up

We'll guide you through setting up your automated follow-up, ensuring candidates receive timely communications and complete necessary assessments. This includes configuring internal forms for human intervention when required.

Tracking Applicants

Just as you track leads in a marketing funnel, you need to track applicants in your hiring funnel. We'll create a dashboard to provide a top-down view of where all your applicants are in the process, helping you identify any holdups and keep everything moving smoothly.

Benefits of Automation in Hiring

• Efficiency: Automation removes time-consuming parts of the hiring process, making it more efficient.
• Consistency: Creates a predictable system for hiring, ensuring consistency in the process.
• Cost-effective: Eliminates recruiter fees by managing the process internally.
• Scalable: The system works whether you're hiring one person or multiple people.
• Follow-up: Reduces follow-up failure, ensuring good applicants are not lost due to mismanagement.

Recap

We covered the following in this module:

• Using automation to hire A players
• Setting up your recruitment playbook
• Adding jobs to your hiring funnel
• Configuring automated follow-up
• Using internal forms to achieve applicant milestones
• Tracking applicants effectively

Action Items

• Download the recruitment playbook to understand the campaign overview.
• Import the Infusionsoft campaign (if you're an Infusionsoft user) and follow the cheat sheet instructions.
• Edit your ClickFunnels hiring pages and add your web form code.
• Edit your job prospectus templates, host them, and add the links to your follow-up emails.
• Modify your email messages using the swipe copy provided.
• Create an Infusionsoft dashboard or use your Trello Command Center to track applicants.

Conclusion

The automated hiring system simplifies the hiring process, allowing you to qualify serious candidates without sifting through countless applications. Implement it, make it work for you, and it will be a tremendous asset for your business's growth. See you in the next lesson!

Cheers,
Kathleen